Info about your radio communications network

The Royal Decree of 18 December 2009 on private radio communications and user rights for fixed networks and trunk networks was amended by the Royal Decree of 15 July 2013. The coordinated texts can be consulted.

The main modifications are contained in the letter that was sent to the licence holders; these modifications concern :
-    the relation between the fees and the bandwidth used,
-    the repayment of the fees paid when activities are stopped,
-    the extension of the rule applicable to networks with a coverage of less than one kilometre to 3rd category networks,
-    the revision of the tariffs for the radio relay links,
-    the revision of the multiplication factor for late applications,
-    the reduction of fees for test networks.

FAQs'
A.    Change of frequencies
B.    Repayments
C.    Radio relay links
D.    Test networks

A.    Change of frequencies

1.    Do I have to change frequencies ?
2.    When changing frequencies, do I have to pay handling charges ?
3.    After the assignment of the new frequency, what is the deadline to change my equipment ?
4.    And if one month is not enough to reprogram my appliances ?
5.    Is equipment with a 6.25 kHz bandwidth as efficient as others ?
6.    I apply for my frequency change, will I immediately be entitled to the reduced rate ?
7.    In what order will the applications for frequency change be handled ?
8.    How do I have to submit my application for a new frequency ?
9.    May I submit this application by mail ?
10.  I am an installer, may I submit the application on behalf of my customer ?
11.  My radio communication equipment cannot be reprogrammed, am I authorised to request an exception and pay the same tariff as previously ?
12.  What do I risk if I apply for a new licence and do not reprogram my appliances ?
13.  Does BIPT bear part of the reprogramming charges ?
14.  Where can I find the new calculation method of the annual monitoring fee ?
15.  What is the difference between the former and the new calculation method of the annual monitoring fee ?
16.  What is this factor B ?
17.  What does MOBW mean ?
18.  How can I know the bandwidth of my radio communication equipment ?
19.  Does this factor B also apply to wireless microphones/ in-ear monitoring systems or wireless cameras ?
20.  When will this new calculation method apply ?
21.  How do I know to which category belongs my radio network ?
22.  Can I submit my application or do I have to wait until 2014 ?

1.    Do I have to change frequencies ?
-  No, there is no obligation to change frequencies. However keeping your current frequency might result in a rise of the annual fee.

2.    When changing frequencies, do I have to pay handling charges ?
-  No, changing frequencies is not subject to any charges from BIPT.

3.    After the assignment of the new frequency, what is the deadline to change my equipment ?
-  A one month deadline.

4.    And if one month is not enough to reprogram my appliances ?
-  Extension of the deadline can be granted by BIPT based on a motivated request.

5.    Is equipment with a 6.25 kHz bandwidth as efficient as other equipement ?
-  With the new technologies, the quality of communications is similar.

6.    I apply for my frequency change; am I immediately entitled to the reduced rate ?
-  No, the reduced rate will be applied as soon as the new licence is granted. If BIPT cannot observe a reasonable period (two months), the new tariff will be applied after this two-month period.

7.    In what order will the applications for a frequency change be handled ?
-  The applications will be handled in order of receipt.

8.    How do I have to submit my application for a new frequency ?
-  A special form is available on line on our website.

9.    May I submit this application by mail ?
-  Yes you may, but the document sent in attachment has to be signed by the person in charge.

10.  I am an installer, may I submit the application on behalf of my customer ?
-  Yes you may, but the application has to be signed by your customer or the latter has to give you a proxy attached to the application.

11.  My radio communication equipment cannot be reprogrammed, Can I request an exception and pay the same tariff as previously ?
-  No, the Royal Decree does not lay down any exception.

12.  What do I risk if I apply for a new licence and do not reprogram my appliances ?
-  Systematic checks will be carried out by BIPT (NCS department). Any lack of compliance shall be sanctioned by the seizure of the equipment and a statement shall be drawn up.

13.  Does BIPT bear part of the reprogramming charges ?
-  No, this frequency change occurs at the customer's request, there is no compensation in this case.

14.  Where can I find the new calculation method of the annual monitoring fee ?
-  You will find it in Annex 1 to the amended Royal Decree of 18 December 2009.

15.  What is the difference between the former and the new calculation method of the annual monitoring fee ?
-  The calculation formulas have remained the same except that now they are multiplied by a factor  B  which takes account of the maximum occupied bandwidth (MOBW ) expressed in kHz.

16.  What is this factor B ?
-  This factor B is:
- 0.5 when MOBW  <= 5,5 kHz
- 1 when 5.5< MOBW <= 11 kHz
- 2 when 11< MOBW <= 25 kHz
- MOBW/12.5 when MOBW > 25 kHz

17.  What does MOBW mean ?
-  MOBW = maximum occupied bandwidth expressed in kHz.

18.  How can I know the bandwidth of my radio communication equipment ?
-  It is indicated on the authorisation.
Example: if your authorisation indicates the modulation type 14k0F3E, it means that your system has a maximum occupied bandwidth of 14 kHz. In consequence you will have to pay a double monitoring fee.

19.  Does this factor B also apply to wireless microphones/ in-ear monitoring systems or wireless cameras ?
-  Yes, it does, but it is determined in another way, according to the bandwidth of the application.
For wireless microphones, factor B = 1.
For wireless cameras, B is = BW/8, where BW is the bandwidth used, expressed in MHz and rounded to the next MHz.

20.  When will this new calculation method apply ?
-  The implementation date of this new calculation method depends on the category your radio network belong to.
For the networks of category 1 the implementation date is 1 January 2014.
For certain networks of category 3 the implementation date is 1 January 2015.

21.  How do I know to which category belongs my radio network ?
-  It is indicated on the authorisation.

22.  Can I submit already my application or do I have to wait until 2014 ?
-  The application for frequency change may be submitted from now on. It is even advised to be sure to avoid the rise on 1 January 2014.
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B.    Repayments

23.    If I decide to prematurely put an end to my radio network or to the authorisation of one or several portable or mobile appliances, will the fee due be repaid ?
24.    I am a radio amateur, if I give up my licence, will I also be repaid ?
25.    I have a general holder’s licence, if I stop my activities, will I be repaid as well ?
26.    I give up my network on 15 December ; will I get one month back ?
27.    I give up my network, what steps do I have to take to be repaid ?

23.    If I decide to prematurely give up my radio network or the authorisation of one or several portable or mobile appliances, will the fee due be repaid ?
-  Yes it will. BIPT will issue a credit note for the number of months not yet due and each month already started will be considered as a full month.  This provision will come into force in 2014.

24.    I am a radio amateur; if I give up my licence, will I also be repaid ?
-  Yes you will. This provision also applies to radio amateurs

25.    I have a general holder’s licence; if I stop my activities, will I be repaid as well ?
-  No you will not, considering the small sums involved for the annual fee, there is no reimbursement for holder's licences.

26.    I give up my network on 15 December ; will I get one month back ?
-  No, you will not. Repayment occurs in proportion to the months not used. Any started month remains due.

27.    I give up my network, what steps do I have to take to be repaid ?
-  No steps haven to be taken, repayment will be done automatically.
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C.    Radio relay links

28.    I own a radio relay link (point-to-point connection). Does a new calculation method of the monitoring fee also apply here ?
29.    When does this new calculation method of the monitoring fee for radio relay links apply ?

28.    I own a radio relay link (point-to-point connection). Does a new calculation method of the monitoring fee also apply here ?
-  Yes, it does. You will find it in Annex 1  to the amended RD under item 2° of Article 2. The Excel calculation sheet was also adapted.

29.   When does this new calculation method of the monitoring fee for radio relay links apply ?
-  From the publication of the new RD in the Moniteur belge, the new calculation method will be retroactively applied on 1 January 2013.
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D.    Test networks

30.    I would like to test five appliances; how much will I have to pay ?
-  A fee of  € 113.29 (not indexed) is due by indivisible set of 10 stations. Therefore, for five stations,  € 113.29 (not indexed) will be due in addition to the handling charges. This provision comes into force in 2014.

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